custom AI agents, on 24/7
An AI agent on your team. It keeps working when the office is closed.
Tabilo designs and sets up custom AI agents for your business. They learn your processes and remember your customers and documents. They work on the board alongside your staff, and you can reach them anytime in chat, even from your phone.
- Custom skills
- Persistent memory
- On your team’s board
- Chat from your phone
- Automated jobs
- Set up by us
Tuesday, 11:12 PM. The office is closed, and the quote still goes out.
Agents and staff, on the same board.
The quote requested from a phone is already there: assigned to Ada, in review, waiting for Julia to approve it. The agent picks up tasks like anyone else, updates them as it works, and hands them to a person when a decision is needed.
What we set up
Four pieces, put together and connected by us.
A useful agent is more than an AI model: it needs the right skills, a memory that lasts, a place to work alongside your team and a channel to reach it anytime. Tabilo sets up each one around your business.
Custom skills
Not a generic assistant. We teach the agent how your business works: how to write a quote, how to answer a complaint, how to close the month.
- quotes from your price list
- replies in your tone
- your procedures
Memory that doesn’t forget
Customers, documents, decisions, conversations: the agent remembers them from one day to the next. The more it works with you, the better it knows your business.
- every customer’s history
- price lists and contracts
- decisions already made
On your team’s board
We add the agent to the project management app your staff already works in. It picks up tasks, updates them, and asks for a review when needed.
- assigned tasks
- status always up to date
- comments on finished work
From your phone, 24/7
You message it like a coworker, even at night or on the weekend. It replies, gets the work done and leaves a trail on the board, so your team finds everything the next morning.
- messages and voice notes
- board inside the chat
- weekends too
In your pocket too
Your work apps open right inside the chat.
In the chat with the agent there’s a Menu button: tap it and you’ll find your apps, the team board, the job site, the memory, already set up with your name. Everyone sees only the ones they need. No app to install, no password to remember.
Your day
The work
Keeping track
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Carter Windows · Paul
Apps
Management
Apps, one for every job
From the bot’s Menu button, everyone opens their own apps: the owner sees all of them, the crew lead the job site, the office the board and incoming email. The apps change with your industry, and you switch between them without leaving.
Always up to date
Company memory updates itself,
while you work.
Every note, task, comment and message from your phone goes straight into your smart company memory — in real time, not in an overnight sync. The AI reads meaning, not just words: it finds connections even when nobody linked things by hand, and it answers questions by citing the actual source, not a rough summary.
No manual syncing: it happens while you work.
Example agents
An agent for every job that keeps coming back.
Each agent has one clear job, like a new hire. You start with one, on the process that wastes the most time today, and add more when you need them.
Ada
Sales
“Prepare the quote for Baker: six windows with installation.”
- Prepares quotes from the current price list
- Keeps track of follow-ups and writes the first draft
- Keeps every customer record up to date
Leo
Accounting
“Which invoices are more than 60 days overdue?”
- Tracks due dates and drafts payment reminders
- Reconciles the entries in the books
- Prepares the summary for your accountant
Nora
Customer service
“Mr. Collins wants to know where his replacement stands.”
- Answers common questions, even after hours
- Checks the history before replying
- Hands cases that need a decision to a person
Teo
Marketing
“Turn the Grant job site into a blog post.”
- Writes drafts of articles, newsletters and posts
- Uses the company’s real cases, not generic copy
- Puts every draft up for review on the board
These are examples: we decide each agent’s skills together, around your processes. How an agent works →
How we work
We don’t hand you software to configure. We configure it for you.
The hard part of AI agents isn’t turning them on: it’s getting them to work well inside a real business. That’s the service we offer, from the first call through the first months of work.
Step 1 of 5
Discovery call
We look at how you work today and pick the process where an agent makes a difference fastest.
Step 2 of 5
We design the agent
Together we decide its job, skills, tone and limits: what it does on its own and what needs approval.
Step 3 of 5
We set it up
We prepare the memory, the skills, the connections to the tools you use and access from your phone. The agent stays on, on a dedicated server.
Step 4 of 5
We bring it onto the team
We add the agent to the shared board next to your staff and show your team how to hand it work.
Step 5 of 5
We keep improving it
In the first few weeks we watch how it works and fine-tune its skills and rules based on what actually happens.
Under control
The agent does the work. The decisions stay yours.
You decide what it does on its own
For each agent we set what it can do on its own and what a person has to review before it leaves the company.
Everything stays on record
Every piece of the agent’s work is a task on the board, with its status and comments: you always know what it did, when, and who asked for it.
Your data stays yours
Memory and configuration are kept separate for each company, in a dedicated environment. If you leave, you get a full export.
Frequently asked questions
Before you book the call.
How is this different from a chatbot like ChatGPT?
A chatbot answers and then forgets. A Tabilo agent knows your business, remembers what happened, works on the board with your team and gets real tasks done: it prepares a quote, updates a task, sends a payment reminder.
Do I need to install anything?
No. The agent runs on a dedicated server that we manage, and it’s always on. Your team uses it from the project management app we set up and from the phone they already carry: chat and board open inside Telegram, with no new apps or passwords.
Does my team have to change the way it works?
Not much. Tasks live on a shared board, like in any project management app: the difference is that an agent picks up some of them. During onboarding we show your team how to hand it work.
What happens if the agent makes a mistake?
That’s what reviews and limits are for. Actions that leave the company, like a quote or a reply to a customer, go through a person if you decide so. And every mistake you flag becomes a fix to its skills.
How many agents can I have?
You start with one, on the process that weighs on you most today. More agents are added once the first one works well, each with its own job.
How much does it cost?
There’s a one-time setup fee and a monthly fee that keeps the agent running and looked after. You’ll find the details on the Pricing page; the exact quote is set after the call.